MAT Information Library:

Contracts‍

C 1000 – Lowest Responsible Bidder Requirements
A detailed discussion of the lowest responsible bidder requirement that applies when the sealed bid procedure is used to award a contract. (4 pages) (Revised: May 2025)

C 1500 – Responsible Contractor Requirements for Public Construction Contracts
An overview of Minnesota’s responsible contractor law and how it applies to public construction contracts. Includes sample forms to assist townships with contractor eligibility requirements and the contracting process. (6 pages) (Revised: September 2015)

C 2000 – IC-134 Forms for Township Contractors
A brief explanation of the requirement to obtain Minnesota Department of Revenue Form IC-134 from contractors performing work for a township. (1 page) (Revised: July 2020)

C 4000 – Public Contracts and Requests for Proposals (RFPs)
A comprehensive overview of Minnesota public contracting laws, including competitive bidding requirements, public notice, bid specifications and the use of Requests for Proposals (RFPs). Also addresses penalties for violations and contracting involving an interested public official or potential conflict of interest. (14 pages) (Revised: February 2020)

C 5000A – Sample General Contract for Services – Short Form
A sample agreement designed for smaller township service contracts. Contains basic contract provisions and should be modified and supplemented by the town board to reflect the specific services, expectations and terms of the agreement. (4 pages) (Revised: March 2020)

C 5000B – Road Contractor Services Agreement – Long Form Summer Season Contract
A detailed sample agreement covering a wide range of summer road maintenance and repair services. Town boards must supplement the agreement with appropriate specifications, performance expectations and a fee schedule. (17 pages) (Revised: March 2020)

C 5200 – Mowing Services Contract
A sample contract for mowing services provided to a township by an independent contractor. Provides a starting point for establishing the scope of work, responsibilities and other terms for township mowing services. (3 pages) (Revised: November 2020)

C 5700 – Sample Fire Protection Contract
A sample agreement for fire protection services between cities and townships, developed by the Minnesota Association of Townships in cooperation with the League of Minnesota Cities. Provides a framework for communities establishing or updating contractual fire protection arrangements. (6 pages) (Revised: March 2020)

C 6000 – Conflict of Interest Requirements for Township Contracts
An overview of Minnesota’s statutory conflict-of-interest restrictions affecting township contracts and the circumstances under which an otherwise prohibited contract may be permitted. Includes sample resolutions and affidavits. (11 pages) (Revised: April 2019)

C 7000 – Town Road Work Completion Certificate and Final Payment
Guidance regarding completion and final payment of township road contracts. Includes a sample Town Road Work Completion Certificate that can be used to document completion of contracted road work before final payment. (2 pages) (Revised: August 2020)

C 8000 – Contract for Health, Social and Recreational Services – Fillable
A fillable sample contract authorizing a township to contract with a nonprofit organization to provide health, social or recreational services determined by the town board to benefit the township. (4 pages) (Revised: June 2019)

C 9000 – Township Contracting Issues and Reminders
A practical overview of contracting issues town officers should consider during the contracting process, with reminders and guidance to help boards navigate common legal, procedural and administrative issues. (9 pages) (Revised: May 2019)