Welcome to the Information Library!

The Library contains documents developed by MAT Staff for the Association’s members, and links to resources provided by third-parties. Town officers can request copies of individual documents produced by MAT from the Library using the document numbers listed in this Index. MAT cannot provide documents from links to third-party websites. To help facilitate requests, members may use the Request Form found on this page to request documents, but use of the form is not required.

Town Officers may request documents by phone, mail, fax, or through the Association’s web page. In turn, we can send the documents to you by mail, fax (if under 15 pages), or by email. Please note that a charge may apply if many documents are requested. You will be notified if a charge does apply before the documents are sent.


A list of all documents in the Information Library is in the Index here INFORMATION-LIBRARY-INDEX_07_2019.pdf (3197 downloads)

Township General Information

GI_1000_Optional_Plans.pdf (1248 downloads) (Document: GI 1000)
Describes the optional forms of town government that can be adopted in a town. Options include combining the clerk and treasurer positions, making the clerk and/or treasurer positions appointed, and adopting a five-supervisor board. (9 pages) (Revised: September 2017)

GI-2000-Urban-Powers-Overview.pdf (925 downloads) (Document: GI 2000)
A brief discussion of the exercise of expanded town powers often called urban powers and how towns obtain urban powers. (2 pages) (Produced: December 2017)

GI3000-NewOfficerContactList2019.pdf (61 downloads) (Document: GI 3000)
Provides a list of agencies to which new officers should provide their contact information; provides a list of agencies and parties that town officers should be aware of and for which they should have contact information. (1 Page) (Revised: February 2019)


Minnesota Secretary of State Website
Election Administration Secretary of State Forms & Publications
Affidavit of Candidacy Affidavit of Candidacy from Minnesota’s Secretary of State Office.
Campaign Financial Report Campaign Financial Report from Minnesota’s Secretary of State Office.
2018 Absentee Ballot Application from Minnesota’s Secretary of State Office.

EL1000A-Certificate-of-Election-November.pdf (846 downloads) (Document: EL 1000A)
Certificate of Election template. (1 page) (Revised: July 2016)

EL1000B-Certificate-of-Election-March.pdf (1231 downloads) (Document: EL 1000B)
Certificate of Election template. (1 page) (Revised: July 2016)

EL1100-Certificate-of-Appointment-to-Fill-Town-Supervisor-Vacancy.pdf (1157 downloads) (Document: EL 1100)
Certificate of Supervisor Appointment template. (1 page) (Revised: July 2016)

EL1200-Certificate-of-Appointment-to-Fill-Town-Clerk-or-Treasurer-Vacancy.pdf (1186 downloads) (Document: EL 1200)
Certificate of Town Clerk or Treasurer Appointment template. (1 page) (Revised: July 2016)

EL1300-Certificate-of-Appointment-for-Deputy-Town-Clerk.pdf (1073 downloads) (Document: EL 1300)
Certificate of Appointment of Deputy Town Clerk template. (1 page) (Revised: April 27, 2017)

EL1350-Certificate-of-Appointment-for-Deputy-Town-Treasurer.pdf (917 downloads) (Document: EL 1350)
Certificate of Appointment of Deputy Town Treasurer template. (1 page) (Revised: April 27, 2017)

EL2000-oath-of-office.pdf (2054 downloads) (Document: EL 2000)
Oath of Office template. (2 pages meant to be printed back to back) (Reviewed: July 2016)

EL3000-Campaign-Financial-Report_Certification-of-Filing.pdf (773 downloads) (Document: EL 3000)
Campaign Financial Report / Certification of Filing Template. (1 page) (Reviewed: July 2016)

EL4000-Guide-to-Adopting-November-Elections.pdf (2209 downloads) (Document: EL 4000)
A general overview of the procedure to move the town’s election to November. Includes a sample resolution. (4 pages) (Revised: June 2016)

EL4100-Guide-to-Returning-to-March-Elections.pdf (912 downloads) (Document: EL 4100)
A general overview of the procedure to move the town’s election back to March. (3 pages) (Revised: June 2016)

EL4200-Guide-to-Adoptiing-6-Year-Terms.pdf (770 downloads) (Document: EL 4200)
A general overview of the procedure to change supervisors’ terms to 6 years. (3 Pages) (Revised June 2016)

EL-5000-Resolution-on-Polling-Place-One-Place.pdf (1475 downloads) (Document: EL 5000)
Resolution adopting one polling place for the township annually. (1 page) (Produced October 2017)

EL-5100-Resolution-on-Polling-Place-Two-Places.pdf (978 downloads) (Document: EL 5100)
Resolution adopting more than one polling place – one for township elections and one for state and federal elections — for the township annually. (2 pages) (Produced October 2017)

EL-5200-Resolution-on-Polling-Place-Mail-Ballot.pdf (1121 downloads) (Document: EL 5200)
Resolution designating polling place for towns that conduct their elections by mail ballot – either all elections or only state and federal elections. (2 pages) (Produced October 2017)

EL6000-Election-Judge-Wages-Flowchart-2018.pdf (256 downloads)  (Document Number EL 6000)
How to deal with compensation paid to election workers: categories include wage earner (citizen or town officer) income thresholds, taxes due (Social Security and Medicare) and end of year reporting (W-2s) (2 pages) (Revised: March 2018)

EL7000-Board-of-Canvass.pdf (298 downloads)  (Document Number EL 7000)
Information on the town board serving as the Board of Canvass after township elections. Sample agenda and Election Summary included. (5 pages) (Revised: January 2019)

Township Officers

TO1000-Resoluiton-Appointing-Vice-Chairperson.pdf (832 downloads) (Document: TO 1000)
Sample resolution used to create a vice-chair position on the board. Once created, one of the supervisors is appointed to the position and serves in the absence of the chair. (1 page) (Revised: October 2017)

TO2000-Appointing-a-Deputy-Clerk-or-Treasurer.pdf (1298 downloads) Document: (TO 2000)
Describes the deputy clerk and treasurer positions and the procedure to appoint deputies. (2 pages) (Revised: December 2001)

TO3000-Compatibility-of-Offices.pdf (933 downloads) (Document: TO 3000)
Discusses the prohibition against public officers holding to public offices that are considered incompatible with each other. (2 pages) (Revised: October 2017)

TO4000-Compensation-and-Reimbursement-Policy.pdf (1507 downloads) (Document: TO 4000)
Sample resolution and sample reimbursement policy. (3 pages) (Revised: August 2004)

TO5000-Clerks-as-Ex-Officio-Notaries.pdf (93 downloads) (Document Number: TO 5000)

Information on clerks as Ex Officio Notaries and stamp required. (3 pages) (Revised: January 2019)

Town Meetings

MN Secretary of State Legal Newspaper Section Over 300 newspapers are officially designated publications in which citizens and governmental units advertise notices required by law. The Secretary of State’s Office maintains a list of the Legal Newspapers in which citizens and government units can advertise notices required by law. (It can be downloaded in Excel Spreadsheet.)

TM1000-Township-Hearings.pdf (826 downloads) (Document: TM 1000)
An overview of the statutory and informational types of hearings conducted by towns with recommendations, worksheets, and samples. (22 pages) (Revised: May 16, 2012)

TM2000-Special-Town-Meetings.pdf (1353 downloads) (Document: TM 2000)
An explanation of why and how to call a special town meeting. (7 pages with sample forms) (Revised: January 21, 2015)

TM2100-Conducting-and-Controlling-Town-Board-Meetings.pdf (1512 downloads) (Document: TM 2100)
Summarizes legal requirements and provides practical tips for conducting efficient and effect town board meetings. (4 pages) (Revised: July 2002)

TM3000-Parlimentary-Procedure.pdf (1076 downloads) (Document: TM 3000)
Gives a general overview of parliamentary procedure, briefly describes some of the most used motions, and raises points to consider before adopting rules of procedure. (6 pages) (Revised: November 2001)

TM4000-Resolutions-and-Ordinances.pdf (1175 downloads) (Document: TM 4000)
Describes the differences between by-laws, motions, resolutions, and ordinances and the proper use of each for conducting township business. (2 pages) (Revised: October 2014)

TM5000-Data-practices-overview.pdf (762 downloads) (Document: TM 5000)
Provides brief overview of what metropolitan townships exercising urban powers must do to comply with the Minnesota Government Data Practices Act. Resource list for additional information included. (4 pages) (Revised: August 2001)

TM6000-Annual-Town-Meeting.pdf (2380 downloads) (Document: TM 6000)
Checklist overview of the steps that must be considered for calling and conducting the annual town meeting. (9 pages) (Revised: February 2018)

TM7000-Town-Board-Administrative-Policy.pdf (1170 downloads) (Document: TM 7000)
The following is a sample administrative policy written to help boards develop a uniform method for addressing the conduct of town board meetings, citizen participation, and access to town records. (8 Pages) (Revised April 29, 2014)

Records Retention

Townships must retain records unless they have adopted a Records Retention Filing System. MAT developed a Records Retention Schedule (RR1000) with staff of the state Administration Department and the Minnesota Historical Society. The State Records Disposition Panel (State Auditor, Attorney General, and Minnesota Historical Society Director) reviewed and approved the schedule.

The Records Retention Schedule provides a plan for managing township records by giving authority to dispose of records under Minn. Stat. §138.17. The schedule establishes minimum retention periods for township records based on their administrative, fiscal, legal, and historical value. The retention periods stated on the schedule apply to any form of the record (paper, digital, microfilm).

To adopt the Schedule, the township must pass a Resolution adopting the Records Retention Schedule (RR2000). After adoption, send two copies of the completed notification form to the State Archives. Notification of Adoption of Township General Record Retention. (mailing address is on the notification form) One copy will be signed by State Archives staff and returned to the township; the State Archives permanently preserves the other copy.
Minnesota Historical Society (MNHS) Minnesota Historical Society (MNHAS) website.
Records Destruction Report (MNHS) Whenever township records are destroyed, a MNHS Records Destruction Report must be filled.
Government Records Information Leaflet No. 1 Township Records Link to MNHS for the Government Records Information Leaflet No. 1 Township Records
Contact the State Archives of the MNHS Questions? Contact the State Archives of the MNHS using this email link or call 651.259.3260.

RR1000-Records-Retention-Filing-System-from-MNHS.pdf (1245 downloads) (Document: RR 1000)
Details what type of documents need to be filed, how they are filed, how long to file them, and if they need to be archived. Developed in 1985. (13 pages) (October 2017)

RR2000-Resolution-Adopting-MAT-Records-Retention-Schedule.pdf (946 downloads) (Document: RR 2000)
Sample resolution adopting the Minnesota Township General Records Retention Schedule for the management and destruction of the records in the town’s possession. (1 page) (October 2017)

Township Powers

TP1000-Meshing-of-State-Local-Regulations.pdf (935 downloads) (Document: TP 1000)
Discusses in some detail the interaction of regulations at the state and local levels. The concepts of preemption and conflict are discussed along with how town, city, and county ordinances interact. (11 pages) (Revised: October 2001)

TP-2000-Chart-of-Urban-and-Non-Urban-Town-Powers.pdf (904 downloads) (Document: TP 2000)
A side-by-side comparison and description of the powers shared by urban towns and non-urban towns and a listing of powers unique to urban towns. (13 pages) (Revised: January 2002)

TP3000_Joint-Exercise-of-Powers-Act.pdf (568 downloads) (Document: TP 3000)
Provides an overview of the joint power act, which allows local governments to jointly undertake an activity. (7 pages) (Revised: July 2014)

TP4000-Findings-of-Fact.pdf (1194 downloads) (Document: TP 4000)
A thorough explanation of the importance of findings of fact as a tool to explain the reasons behind board decisions with the goal of avoiding litigation. (12 pages with a sample set of findings) (Revised: September 2001)

TP5000_Taking-Action-by-Resolution.pdf (841 downloads) (Document: TP 5000)
Describes resolutions and discusses when they should be used by the board to take an action. (4 pages including a sample resolution) (Revised: January 2014)

TP6000-Town-Ordinances.pdf (826 downloads) (Document: TP 6000)
This document was expanded to include a list of issues to consider before adopting ordinances and a comparison of the procedures to adopt ordinances. (11 pages) (Revised: January 2002)

TP6100-Dafting-Ordinances.pdf (783 downloads) (Document: TP 6100)
Summarizes the difference between ordinances and resolutions, the statutory authority to adopt each, outlines the standard content of each, and provides drafting tips to ensure that the proposed ordinance or resolution is easily understood and is enforceable, thus resulting in the desired effects of the town board. (9 pages) (October 2014)

TP-7000-Common-Law-Conflicts-of-Interest.pdf (975 downloads) (Document: TP 7000)
A detailed discussion of the court created rules surrounding the issue of when a supervisor should not participate in a vote because of a personal interest in the outcome of the vote. (7 pages) (Revised: June 2018)

TP-7010-Common-Law-Conflicts-Quick-Reference.pdf (313 downloads) (Document: TP 7010)
A quick reference guide to Common Law Conflicts of Interest, summarizing the analysis provided in TP 7000. (1 page) (Produced: June 2018)

TP8000_Basic-Road-Administration-Ordinance_2013.pdf (910 downloads) (Document: TP 8000)
An explanation of why a town may need to adopt a town ordinance protecting the right-of-way on roads maintained by the township. A sample ordinance is included. (5 pages) (Revised: September 2013)

TP8000A_Basic-Road-Admin-Ordinance-Utility-Lang_2013.pdf (631 downloads) (Document: TP 8000A)
This document is meant to serve as an optional add-on to the basic road administration ordinance contained in Document Number TP8000. (10 pages) (Revised: September 2013)

TP9000-Ordinance-Opting-out-of-Temporary-Health-Care-Dwelling-Statute.pdf (880 downloads) (Document: TP 9000)
This sample ordinance allows the town to opt-out of the Temporary Health Care Dwelling Law, otherwise known as the “Granny Pod” law. (1 Page) (Created: August 2016)


Mandatory State Posters
Federal EEOC Posters
Federal EEOC Supplement
US Dept of Labor – Poster Advisor List of Industries and questions to determine what posters you need in your township
US Dept of Labor – Poster Requirements Workplace Poster Requirement
PERA Local governments must enroll all employees who qualify for Public Employees Retirement Association of Minnesota (PERA) membership, report wage and employment information on covered members, pay contributions, and provide information about employees that have been excluded from PERA participation.

E1000-Hiring-an-attorney-.pdf (881 downloads) (Document Number: E 1000)
Provides a discussion of the how to find an attorney to represent a township; the questions to ask before hiring an attorney; and the factors to consider when choosing between multiple attorneys. Identifies techniques for maximizing the benefit of retaining a township attorney and for evaluating whether or not the township is getting services it needs for the money it is paying to the attorney. (8 pages) (Revised: January 2002) Resolution

E2000-Employee-Firearm-Policy.pdf (896 downloads) (Document Number: E 2000)
A sample resolution authorizing employers to establish policies that restrict the carry or possession of firearms by employees while working. (2 Pages) (Revised: September 2003)

E3000-AWAIR-Program.pdf (880 downloads) (Document Number: E 3000)
A sample program policy promoting safe and healthful working conditions to be adopted by a town board. Also includes an Annual Review form for the Workplace Accident and Injury Reduction Program (AWAIR). (4 Pages) (Revised: March 2005)

E4000-Seasonal-Employees.pdf (1020 downloads) (Document Number: E 4000)
This memorandum discusses topics related to seasonal or temporary employment, such as advertising job openings, termination and rehiring, collective bargaining rights, retirement benefits, and other topics. A Termination Checklist is included. (7 Pages) (Revised: August 2016)

E5000-Employee-Versus-Independent-Contractor.pdf (831 downloads) (Document Number: E 5000)
Discusses the differences between an employee of the town and an independent contractor and who is responsible for aspects such as insurance, taxes, and performance. (4 Pages) (Revised: April 2014)

E6000-Local-Government-Pay-Equity.pdf (953 downloads) (Document Number: E 6000)
Describes what is Pay Equity and impermissible inequities and who is required to report to DOER. Definition of what an employee is and information to assist in proper filing of reports sent to DOER are discussed. Contact information for DOER also included. (5 Pages) (Revised: June 2005)

E7000-Veterans-Preference-Issues.pdf (882 downloads) (Document Number: E 7000)
The Minnesota Veterans’ Preference Act provides veterans of military service certain rights in public employment. This document discusses the rights given to veterans during the hiring process and termination process. (5 Pages) (Revised: June 2005)

E8000-Employment-References.pdf (766 downloads) (Document Number: E 8000)
This document discusses the changes in the law that help employers limit liability related to employment references. A list of employment practices a town should use is included. (2 Pages) (Revised: March 2006)

[Download not found] (Document Number: E 9000)
An overview of the IRS regulations that apply to reimbursement for mileage expenses for employees, which would cover township officers. (3 pages) (Revised October 2017)

Specific Town Duties

TD1000-Animal-Bounties.pdf (1017 downloads) (Document Number: TD 1000)
An overview of the authority to impose animal bounties (4 pages including Sample Resolution) (Revised: June 2017)

TD2000-Licensing-Authority-.pdf (738 downloads) (Document Number: TD 2000)
A brief overview of the various types of licenses towns have the authority to issue. (4 pages) (Revised: August 2001)

TD3000-Liquor-Licenses-in-Towns.pdf (923 downloads) (Document Number: TD 3000)
Discusses the authority of towns to approve liquor licenses and to impose an additional fee on liquor licenses. (3 pages) (Revised: June 2017)

TD4000-Local-Weed-Inspection-Duties.pdf (924 downloads) (Document Number: TD 4000)
A brief overview of the duties supervisors must perform in their role as local weed inspectors in their towns. (4 pages) (Revised: January 2005)

TD5000-Fence-Law.pdf (819 downloads) (Document Number: TD 5000)
Examines the fence law and the various types of disputes that can arise under it. (29 pages, including worksheets and sample forms) (Revised: October 2017)

Emergency Services

ES1000-Emergency-Services-Fees.pdf (746 downloads) (Document Number: ES 1000)
A description of the authority to impose a service charge for providing certain emergency services (e.g., fire call fee) (3 pages including sample documents) (Revised: January 2002)


C1000-Lowest-Responsible-Bidder-Requirement.pdf (1026 downloads) (Document Number: C 1000)
A detailed discussion of the lowest responsible bidder requirement that applies when the sealed bid procedure is used to let a contract. (4 pages) (Revised:March 2009)

C1500-Responsible-Contractor.pdf (812 downloads) (Document Number: C 1500)
A discussion of the responsible contractor law that applies for public construction contracts. With Sample Forms. (6 pages) (Revised:September 2015)

C2000-IC-134-Forms.pdf (868 downloads) (Document Number: C 2000)
Brief description of the requirement to obtain IC-134 from contractors performing work for the town. (1 page) (Revised: August 2005)

No document – (Document Number: C 3000)
Describes the requirement that town boards call for a utility locate when letting contract involving excavation. (2 pages) (Revised: May 2003)

C4000-Contracts-and-RFPs.pdf (1104 downloads) (Document Number: C 4000)
Provides a discussion of the requirements of Minnesota public contracting laws, including competitive bidding requirements, notice requirements, bid specifications, and the use of Requests for Proposals (RFPs). Penalties for violations are also covered, as is contracting with an interested public official (i.e. conflicts-of-interest). (11 pages) (Revised: March 2009)

C5000A-Generic-Contract-for-Services.pdf (1196 downloads) (Short Form for Small Contracts) (Document Number: C 5000A)
This sample contract is for small service contracts. It contains basic contract provisions and must be modified and supplemented by the town board to fit its particular needs. (4 pages) (Revised: January 2012)

C5000B-Road-Contractor-Services-1.pdf (1070 downloads) (Long Form Summer Season Contract) (Document Number: C 5000B)
This sample contract covers a wide range of summer road maintenance and repair services. Boards must supplement the form with specifications, performance expectations, and a fee schedule. (19 pages) (Revised: April 2015)

C5200-Mowing-Services-Contract-1.pdf (1282 downloads) (Document Number: C 5200)
This sample contract covers mowing services provided by a contractor for a township. (3 pages) (Revised: July 2016)

C5700-Sample-Fire-Contract.pdf (1694 downloads) (Document Number: C 5700)
Since Fire Protection is commonly contracted between cities and towns, the Minnesota Association of Township worked with the League of Minnesota Cities to develop a sample fire contract. (5 pages) (Revised: January 2006)

C6000-Conflict-of-Interest.pdf (1417 downloads) (Document Number C 6000)
Provides information about the statutory conflicts of interest prohibition and when a contract can be allowed. Includes sampl=e resolutions and affidavits. (11 pages) (Revised: April 2015)

C7000-Road-Work-Completion-Certificate.pdf (770 downloads) (Document Number: C 7000)
Provides information on final payments on road contracts. Includes sample Town Road Work Completion Certificate. (2 pages) (Revised: October 2004)

C8000-Contracts-for-Health-Social-and-Recreatoinal-Services-Fillable.pdf (729 downloads) (Document Number: C 8000)
Sample Contract authorizing a township to contract services from a nonprofit organization for health, social, and recreational services found to be good for the town. (2 pages) (Revised: January 2004)

C9000-Contracting-Issues-Reminders.pdf (895 downloads) (Document Number: C 9000)
This document is a helpful overview of issues and reminders that town officers should consider during the contracting process. (9 pages)
(Revised: April 2014)


Office of the State Auditor’s CTAS Page The Office of the Minnesota State Auditor distributes the Small City and Town Accounting System (CTAS), to assist towns in accounting tasks and submitting financial records to the Office of the State Auditor. Information includes: CTAS 8 Order Form, Videos and Documents to get started, CTAS User Manual, Uniform Chart of Accounts, Tax Tables and FAQs.
BSO Tutorial for Tax Year 2018 Guide from Social Security Administration on filling out W-2 forms.

F1000-Contributions-and-Donations.pdf (1095 downloads) (Document Number: F 1000)
A description of the need for statutory authority to make contributions and a list of authorized contributions. (6 pages) (Revised: June 2018)

F1500_Resolution-Accepting-Donations.pdf (528 downloads)  (Document Number: F 1500)
Sample Resolution for a Township to accept donations. (Revised: March 2010)

F2000_Claim-Form.pdf (1015 downloads)  (Document Number: F 2000)
Sample of the form that can be used to make a claim for payment against the town. (1 page) (Revised: November 2001)

F3000-Statutory-Financial-Requirements.pdf (1223 downloads)  (Document Number: F 3000)
An overview of the statutes towns must follow regarding dealing with banks, making investments, and paying claims. (13 pages) (Revised: June 2018)

F4000_Special-Assessments.pdf (786 downloads) (Document Number: F 4000)
This guide provides an overview of the special assessment process as set forth in Minnesota Statutes, Chapter 429. An outline of the steps required to be followed, a discussion of financing options, and sample forms are included. (25 pages) (Revised: November 2013)

F6000_Public-Finance-and-Borrowing.pdf (773 downloads)  (Document Number: F 6000)
An overview of the types of financing and borrowing available to townships. (14 pages) (Revised: November 2002)

F8000-Township-Investment-Issues.pdf (985 downloads) (Document Number: F 8000)
Presentation regarding investments for Townships. (27 pages) (Revised: June 2010)

F9000-Township-Indebtedness-Issues.pdf (761 downloads)  (Document Number: F9000) Presentation regarding indebtedness issues common to townships. (27 pages) (Revised: June 2010)

Planning, Zoning, and Land Use

Municipal Boundary Adjustment The boundaries of Minnesota’s cities and towns are legally adjusted by the Office of Administrative Hearings in cases involving the creation, annexation, detachment, or consolidation of municipalities.

PZ1000-township-planning-and-zoning-overview.pdf (1038 downloads) (Document Number: PZ 1000)
Provides a discussion on the advantages and disadvantages of local planning and zoning and questions that should be asked before proceeding. This paper also provides an overview of the players involved with township planning and zoning, a description of the types of documents and regulations involved with planning and zoning, and a summary of the process to adopt planning and zoning. A discussion on how to administer and enforce regulations is also included. (19 pages) (Revised: November 2001)

PZ2000-Zoning-Decisions-.pdf (1053 downloads) (Document Number: PZ 2000)
Explains the various legal limitations imposed on a town’s zoning authority by the legislature and the courts. (19 pages) (Revised: December 2001)

PZ3000-Practicle-Guide-to-the-60-day-rule.pdf (770 downloads) (Document Number: PZ 3000)
A review of the requirements under Minn. Stat. § 15.99 to handle zoning requests within 60 days. (10 pages) (Revised: January 2004)

Township Roads

TR0050-Overview-of-Township-Roads-and-Statute-Reference.pdf (123 downloads) (Document Number: TR 0050)
Describes common terms and lists statutes related to township roads and their regulation & maintenance. (4 Pages) (Produced: June 2019)

TR1000_Minimum-Maintenance-Roads.pdf (943 downloads) (Document Number: TR 1000)
Explains what minimum maintenance roads are, how to make the designation, and discusses other issues such as the level of maintenance on these roads. (7 pages) (Revised: June 2014)

TR2000_Owner-Obligation-Road-Ditches.pdf (778 downloads) (Document Number: TR 2000)
Discusses the authority under Minn. Stat. § 366.015 to make owners responsible for mowing and removing rocks from the road ditches adjacent to their property. (7 pages with sample forms) (Revised: May 2014)

TR2500_Owner-Obligation-to-Remove-Snow-or-Ice.pdf (874 downloads) (Document Number: TR 2500)
Discusses the authority under Minn. Stat. § 366.016 to make owners who place snow and ice onto a road or right-of-way responsible for removing the snow and ice. (11 pages with sample forms) (Revised: October 2004)

TR3000_Recording-Town-Roads.pdf (1253 downloads) (Document Number: TR 3000)
Discusses the legal background to recording roads and reviews the various method for recording existing town roads. Provides a brief list of the advantages and disadvantages of the different methods. (16 pages) (Revised: December 2001)

TR4000-Creation-and-Extinguishment-of-Town-Roads.pdf (548 downloads) (Document Number: TR 4000)
Discusses the various methods used to create or get rid of a town road. After providing a brief discussion on the legal basis for each, the document moves into a series of worksheets that discuss the procedures involved for the methods discussed. (15 pages) (Revised: November 2017)

To reduce the size of the request, town officers may request the primary document and then select the worksheet they are interested from the following:

TR5000-Is-This-A-Town-Road.pdf (966 downloads) (Document Number: TR 5000)
A flowchart with descriptions the reader uses to work through the various considerations to determine if a particular road was ever created as a town road or lost as a town road. (4 pages) (Revised: June 2018)

TR6000_Tree-Vegetation-Control.pdf (1094 downloads) (Document Number: TR 6000)
Outlines the various statutes and issues association with mowing, weed control, tree trimming, tree removal, and other roadside vegetation control issues. (7 pages) (Revised: February 2014)

TR7000_Resolution-35MPH_2013.pdf (514 downloads) (Document Number: TR 7000)
Sample resolution deciding to place 35 M.P.H. speed limit signs on town platted roads that qualify as being within a “rural residential district.” (1 page) (Revised: September 2013)

TR7500_Resolution-25MPH_2013.pdf (482 downloads) (Document Number: TR 7500)
Sample resolution deciding to place 25 M.P.H. speed limit signs on town platted roads that qualify as being within a “rural residential district.” (1 page) (Revised: September 2013)

TR8000_Resolution-Reaffirming-MM-Designation.pdf (488 downloads) (Document Number: TR 8000)
Sample resolution used to reconfirm the designation of existing minimum-maintenance roads. Used if the original resolutions making the designations are difficult to locate. (1 page) (Revised: November 2001)

TR9000_Ditches-and-Drainage.pdf (923 downloads)   (Document Number: TR 9000)
Reviews some of the disputes that can arise over the handling of surface water and discusses the statutes town boards must consider when dealing with such disputes and when performing work on road ditches. (3 pages) (Revised: July 2014)

TR11000_Resolution-Town-Line-Road-Agreement.pdf (529 downloads) (Document Number: TR 11000)
Sample resolution used by towns to agree on the division of maintenance on a town line road. (3 pages) (Revised: December 2013)

TR12000_Cartways-Worksheet.pdf (892 downloads) (Document Number: TR 12000)
A description of cartways and the circumstances under which they can be created. Refers the reader to the town road establishment procedure in the Creation and Extinguishment document.(13 pages) (Revised: April 2006)

TR12500_Cartway-Proceedings.pdf (867 downloads) (Document Number: TR 12500)
After a brief discussion of what cartways are, this paper walks through the usual steps of a typical cartway proceeding, from the initial inquiry about a cartway to the filing of the final documents establishing it. (43 pages) (Revised: October 2005)

TR13000-Culverts-Approaches.pdf (938 downloads) (Document Number: TR 13000)
A brief description of the law applying to the question of who pays for culverts and approaches. (2 pages) (Revised: November 2017)

TR15000A_Snow-Removal-Policy-Sample-Employees-Equipment.pdf (745 downloads) (Document Number: TR15000A)
A sample resolution boards with snowplowing personnel and equipment can use to establish a snowplowing policy. Only those boards willing to require strict compliance with the policy should use this form. Boards will need to modify the form to fit their particular circumstances. (9 pages) (Revised: September 2012).

TR15000B_Snow-Removal-Policy-Sample.pdf (797 downloads) (Document Number: TR15000B)
A sample resolution boards that contract for snowplowing services can use to establish a snowplowing policy. Only those boards willing to require their contractor to comply with the policy should use this form. Boards will need to modify the form to fit their particular circumstances. (8 pages) (Revised: September 2012).

TR16000_Resolution-to-Temporarily-Close-a-Road.pdf (518 downloads) (Document Number: TR16000)
A sample resolution to temporarily close certain town roads during the winter. (1 page) (Revised: September 2012).

TR17000-Voters-Authorization-for-Manure-Line-Regulation-Resolution.pdf (712 downloads) (Document Number: TR17000)
An explanation of the voters’ option to authorize the town board to regulate the placement pressurized flexible force mains, often called ‘manure lines’, and a sample resolution for use at the Annual Township Meeting. (2 pages) (Created: February 2017).

Risk Management

RM1000-Town-Liability-and-Managing-Risk.pdf (561 downloads)   (Document Number: RM 1000)
An excerpt from the 2012 Manual on Town Government that discusses the potential liabilities towns face and the methods available to help manage those risks. (5 pages) (Revised: January 2012)

RM2000-Risk-Management-for-Supervisors.pdf (719 downloads) (Document Number: RM 2000)
A brief outline of a session presented at the 2000 Summer Short Courses highlighting issues supervisors should consider when making decisions on behalf of the town to help reduce liability. (2 pages) (Revised: July 2000)

RM3000-Procedural-Safegaurds-for-Township-Officers.pdf (902 downloads) (Document Number: RM 3000)
Provides a number of recommendations that town boards can use to avoid litigation. The issues raised are supported with real life town examples. The document was presented at the 2000 Legal Seminar. (11 pages) (Revised: January 2000)

RM4000-Town-Hall-Rental-Policy-and-Application.pdf (503 downloads) (Document Number: RM 4000)
A sample policy and rental application for the rental of a Township Town Hall. (5 Pages) (Revised: January 2012)

RM5000-Work-Comp-Explanation-Paper.pdf (747 downloads)   (Document Number: RM 5000)
A basic explanation about Workers Compensation and what it is, elements of a claim, and what constitutes an injury. (11 Pages) (Revised: April 2006)

RM6000-Volunteer-Services-Agreement.pdf (775 downloads) (Document Number: RM 6000)
A sample statement and agreement for volunteer services performed by an individual for a township. (1 Page) (Revised: May 2006)

General Forms

GF-1000-Affidavit-of-Personal-Service.pdf (740 downloads) (Document Number: GF1000)
Form used to document the personal delivery of notice to a particular person (e.g., delivery of notice of road establishment hearing to affected owner) (1 page) (Revised: November 2017)

GF-2000-Affidavit-of-Mailing.pdf (484 downloads) (Document Number: GF2000)
Form used to document the mailing of an item. The location of where it was mailed, who mailed it, who it was sent to, and the signature swearing that it was done are in this form. (1 page) (Revised: November 2017)

GF-3000-Affidavit-of-Posting.pdf (990 downloads) (Document Number: GF3000)
Form used to document the personal posting of a notice at listed town posting places. (1 page) (Revised: November 2017)

Township Manual

The Manual on Town Government is updated each year. At the Spring Short Courses in March/April, Newly Elected Officials are given a copy of the manual as part of their introduction into Township Government.

2019 Town Manual Table of Contents: Complete Index for the Township Manual with what is included in each chapter.

2019 New Officer Contact List  Important contact information for New Officials to notify.

Chapter 1:  Purpose of the Manual

Chapter 2:  Setting Up Township Government: Form and Operation

Chapter 3: Township Government: Town Board Elections, Meetings & Functions.

Chapter 4: Running and Holding Township Office: Duties, Eligibility, and Vacancies.

Chapter 5: Town Powers

Chapter 6:  Town Governance: The Decision Making Process

Chapter 7:  Running Town Meetings (Complying with the Open Meeting Law and Other Notice Requirements)

Chapter 8:  Revenue, Finance & Debt

Chapter 9:  Contracting, Sales & Purchases

Chapter 10:  Conflicts of Interest

Chapter 11:  Liability

Chapter 12: Liability Limitations and Immunities

Chapter 13:  Managing Risk

Chapter 14:  Auditing & Oversight

Chapter 15:  Town Roads

Chapter 16:  Planning & Zoning

Chapter 17:  Boundary Adjustments: Annexation and Detachment

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