Each March, Minnesota’s township residents come together for one of the most important exercises in grassroots democracy: Township Day and the Annual Meeting. This is the one day each year when electors directly shape the direction of their township—setting the levy, authorizing key expenditures, discussing roads and services, and providing guidance to the town board on issues that matter most locally.
Successful Township Day meetings don’t happen by accident. Preparation, clear notice, accurate financial reporting, and an organized agenda are essential to ensuring the meeting runs smoothly, legally, and productively. Clerks, treasurers, and supervisors all play key roles, from completing the Board of Audit and posting required reports to preparing motions and responding to questions from voters. Understanding what must happen—and when—helps township officials avoid last-minute challenges and ensures electors have the information they need to make informed decisions.
The materials that follow are designed to help township officials prepare with confidence for Township Day and the Annual Meeting in 2026. These documents include checklists, sample agendas, notice templates, and practical guidance to walk you through the process step by step. Whether you are a seasoned officer or new to township service, these resources are intended to support a successful meeting that reflects the best of Minnesota’s township tradition.
Preparing for the Annual Meeting
Board of Audit Checklist
Sample Notice of Annual Meeting
Sample Agenda
Annual Meeting - Beginning to End
