Township Resources

ARPA Information

On March 11th, 2021, President Biden signed the American Rescue Plan Act (ARPA) into law. ARPA provides stimulus to individuals, businesses, and government entities to assist in their respective COVID-19 responses. ARPA interests townships both as a government entity and an employer. Minnesota towns will receive a portion of $350 Million provided to all Minnesotan towns and cities with a population under 50,000.

The following links provide general information related to the American Rescue Plan Act. However, any specific issues related to requesting funds, how to use the funds, and how to apply for funds will be found in the other tabs.

Article: American Rescue Plan Information by MAT
Contains details on:

  • Checklist for Requesting Initial Payments
  • Local Government Relief
  • ARPA distributions
  • Responses to the Public Health Emergency and its Negative Economic Impacts
  • Create a grant program
  • Premium Pay to Essential Employees
  • Replacement of Reduced Revenue
  • Transfer to Other Entities
  • Families First Coronavirus Response Act
  • Firefighter Grants
  • COBRA
  • Single Audit Requirements

 

Recording: Webinar on the ARP/Local Fiscal Recovery Fund by MMB and LMC
Presented on May 18th, 2021. Recording is 75 minutes long.

To receive funds from the American Rescue Plan Act, the town will need to request the funds from Minnesota Management and Budget. Further, towns will need their DUNS number, register it in the federal System for Award Management (SAM), and obtain other documentation. To get a focused and concise discussion on this application, please review the below video. Any other issues related to specific steps can be seen in the other articles.

Presentation: ARPA: Step-by-Step Application Process by MAT
26-minute recording from June 11, 2021


The presentation linked here provides a step-by-step process towns may follow to receive funds from the American Rescue Plan Act (ARPA). The presentation includes directions to:

  1. Apply for a DUNS Number
  2. Register the DUNS in the SAM system
  3. Banking Needs
  4. Complete 2 require Federal Forms
  5. Determine the Town’s expected grant award
  6. Complete the application to receive funds

Overall, this should help you complete the process of applying for the funding. This presentation does not include information on what the ARPA funding may be spent on.

 

Recording: Accessing ARPA Funds – Minnesota Process by MMB and LMC
1-hour recording from June 11, 2021

View the webinar slides (pdf).
This webinar, recorded on June 11, focused on how non-entitlement units of government (generally those with 50,000 or less in population) will receive their American Rescue Plan Act Local Fiscal Recovery Fund allocations from the State of Minnesota. During this session, presenters from Minnesota Management and Budget (MMB) walked through the portal and provided step-by-step instructions to request funds.

 

Article: Request ARP funds now: process open

 

Webinar Description: June 11 Webinar – Access ARP Funds

 

Article:  Banking information

 

Article: Towns Need DUNS & SAM Registration

 

Towns are limited on what American Rescue Plan Act funds may be spent. The links below discuss approved expenditures, and what processes the town can go through to determine what is allowed.

Webinar: Uses of ARPA Funds for Townships
Friday, June 25, 2021
10:00 AM

Townships will have many options for spending their share of American Rescue Plan Act funds, and this presentation will describe the major spending categories. MAT will provide examples of each category and talk about what to do if a town doesn’t yet know how to spend their portion of ARPA funding.

Please click the link below to join the webinar:
https://us02web.zoom.us/j/86715761172

OR Phone: (301) 715-8592 passcode 867-157-611-72#

Presented by Minnesota Association of Townships.

A recording of this webinar will be posted a day or two after the event.

The use of American Rescue Plan Act funds must be reported annually, beginning October of 2021, and can continue through October of 2026. Information regarding how to and what to report will be found below.

Information forthcoming – check back for updates!

Township Resources

Local Government Industry Guide

The Department of Revenue website provides a list of topics that describe the sales and use tax related to local governments — Local Government Definition; Sales of Goods and Services by Local Units of Government; Purchases Made by Local Units of Government; Other Government Exemptions; Motor Vehicle Exemptions; Miscellaneous Exemptions; Local Sales Tax; Filing Returns and Record-keeping; Legal References and Other Resources

General Explanation
Dept. Revenue – (Fact Sheet 142) Sales to Governments

Local Government Purchases

Local Government Sales of Goods and Services

Exemptions for Towns
Motor Vehicle Exemptions Dept. Revenue – Revenue Notice 02-17 (Delivery of Aggregate)
Dept. Revenue – Certificate of Exemption (ST-3)
Current Sales Tax Information

Township Exemption FAQ Provided by the Minnesota Department of Revenue

297A.665 Presumption of Tax; Burden of Proof MN Statute 297A.665

297A.70 Exemptions for Governments and Non-Profit Groups MN Statute 297A.70

The Minnesota Department of Agriculture, your local Minnesota Extension office or your County Agriculture Inspector will be your best sources for information on the Noxious Weed Program and the current State Prohibited Noxious Weeds List. In some cases, they may have pictures to share of the various weeds separately or in bound format.

The Minnesota Department of Transportation has developed a booklet, Minnesota Noxious Weeds, which can be downloaded. It has pictures and information on the weeds listed on the Noxious Weed List developed by the Minnesota Department of Agriculture.

If you would like to have a good book with excellent pictures of the various weeds around the country and of those we deal with locally, the suggestion is that you purchase a copy of the Weeds of The Great Plains and the information on how and where to order is listed in this area. Weeds of the Great Plains Order Form

Noxious Weed Training for Townships (Part 1): Biology and Treatment Timing
2019 Noxious Weed Program Annual Report
2018 Elimination of Target Invasive Plants Species
MDA Noxious and Invasive Weed Program
Map of Compost Sites in Minnesota Google Map of Compost Sites that accept plant materials from the public.
MDA Newsletter Sign-Up Directly receive Minnesota Department of Agriculture communications about noxious and invasive plant pests. One of the best ways to keep up with the latest information about invasive species is to sign up for the Plant Pest Insider, a monthly email newsletter. It was formerly called the EAB Review. It now covers a wide range of invasive pest topics and upcoming learning opportunities.
A Guide to Removal and Disposal of Noxious Weeds in Minnesota From the MN Department of Agriculture (2014)
Commissioner’s Signed Order Additional species added to the Prohibited and Restricted noxious weeds list in the state of Minnesota.
The Township Vs Wild Parsnip 2020-2021 Report by the Cannon Valley Noxious Weed Collaboration.
This presentation covers how four townships from Rice and Dakota County worked together using MnDOT approved methods of taking care of Wild Parsnip.

Local Weed Inspector Handbook 2020

Federal Sign Reflectivity Requirements

Sign Reflectivity Plan Template
The following is intended to serve as a general guide for towns in Minnesota to use in developing and adopting a plan to comply with the new guidelines regarding road signs imposed by the Federal Highway Administration. This sample policy is not intended to serve as formal legal or engineering advice. Towns are encouraged to adopt a policy comparable to the one below, or one developed for the town by a qualified consultant, prior to January 22, 2012. This date is the current deadline for having a plan in place, although a pending amendment to the federal transportation rules proposes to delay the deadline until two years following adoption of the final rules, which is expected to occur in early 2012 but not before the January 22 deadline passes. MAT will inform towns about any need to modify policies after the final adoption of any of the pending amendments.

MnDOT Road Videos Road Research Videos by MnDOT.

Model Road Sign Policy This is a Microsoft Word Document.

Model Road Sign Policy PDF Version. In order to make changes to this file, you will need a FULL version of Adobe Acrobat, not just the Reader.

Sign Maintenance and Inspection Forms An Excel(2007) Spreadsheet contain all of the Maintenance and Inspection Forms.

Generic Township Sign Inventory and Inspection Form PDF version. Print out for writing while out on the roads.

Township Traffic Sign Field Inventory Report PDF version. Print out for writing while out on the roads.

Sign Ownership PDF version. Print out for writing while out on the roads.

Township Annual Sign Maintenance and Inspection Form PDF version. Print out for writing while out on the roads.

County Sign Inventory and Inspection Collection Sheet PDF version. Print out for writing while out on the roads.

Maintenance of Signs and Sign Supports A Guide for Local Highway and Street Maintenance Personnel. This guide, which is an update to the same titled guide published in 1990, is intended to help local agency maintenance workers ensure their agency’s signs are maintained to meet the needs of the local user. This guide covers the following topics: a description of sign types, sign materials and sign supports; sign installation and the elements of a sign management system including inventory, inspection, preventive maintenance, repair and replacement, and record keeping. (PDF, 58 pages, 2.6MB)

Basic Breakaway Standards Summary of FHWA Accepted Breakaway Hardware. (PDF, 2 pages, 235KB)
Speed_Limits_Excerpt_-_Revised_Oct_2015.pdf”>Speed Limits on Town Roads Excerpt from 2015 Manual on Town Government on Speed Limits on Town Roads.

Official Mn/DOT Standard of Engineering Practice for the use of Shredded Tires in Roadways While tire shreds can successfully be used as lightweight fill in the construction of public roads, townships need to exercise care to ensure that construction is done properly and in accordance with all applicable state rules and statues.

Workplace Posters
Minnesota law requires employers to display five state-mandated posters in a location where employees can easily see them. The posters are available at no cost and need to be updated only when Minnesota law changes.  Sign-up on their website to be notified when Minnesota posters have been updated.

http://www.dli.mn.gov/about-department/workplace-posters

 

The National Telecommunications and Information Administration announced a new broadband program through Broadband USA – the FY 2021 Broadband Infrastructure Program. The purpose of this program is to assist in the deployment of broadband infrastructure through support for competitively and technologically neutral projects that involve the deployment of fixed broadband service that provides qualifying broadband service in eligible service areas. An eligible service area is defined as a census block in which broadband service with a 25 megabits per section (mbps) download speed and 3 mbps upload speed is not available at one or more households or businesses in the census block, as determined by the Assistant Secretary of Commerce for Communications and Information.

Eligible applicants are partnerships between a state or local government and a fixed broadband service provider. In FY 2021, up to $288 million is available to support awards expected to range from $5 million to $30 million through this program. There are no stated matching requirements for this program; however, favorable consideration will be given to applications that propose to contribute at least a 10 percent match via nonfederal cash or in-kind contributions.

Applications are due August 17, 2021. More info: FY 2021 Broadband Infrastructure Program

Other Resource Links

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