News Categories: General News

10 Jan
By: MAT Staff 0

IRS 2019 Federal mileage rates

IRS news release regarding the 2019 federal mileage rates.

You can view the following information at


WASHINGTON — The Internal Revenue Service today issued the 2019 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.

Beginning on Jan. 1, 2019, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

  • 58 cents per mile driven for business use, up 3.5 cents from the rate for 2018,
  • 20 cents per mile driven for medical or moving purposes, up 2 cents from the rate for 2018, and
  • 14 cents per mile driven in service of charitable organizations.

The business mileage rate increased 3.5 cents for business travel driven and 2 cents for medical and certain moving expense from the rates for 2018. The charitable rate is set by statute and remains unchanged.

It is important to note that under the Tax Cuts and Jobs Act, taxpayers cannot claim a miscellaneous itemized deduction for unreimbursed employee travel expenses. Taxpayers also cannot claim a deduction for moving expenses, except members of the Armed Forces on active duty moving under orders to a permanent change of station. For more details see Notice-2019-02.

The standard mileage rate for business use is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs.

Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates.

A taxpayer may not use the business standard mileage rate for a vehicle after using any depreciation method under the Modified Accelerated Cost Recovery System (MACRS) or after claiming a Section 179 deduction for that vehicle. In addition, the business standard mileage rate cannot be used for more than four vehicles used simultaneously. These and other limitations are described in section 4.05 of Rev. Proc. 2010-51.

Notice 2019-02, posted today on, contains the standard mileage rates, the amount a taxpayer must use in calculating reductions to basis for depreciation taken under the business standard mileage rate, and the maximum standard automobile cost that a taxpayer may use in computing the allowance under a fixed and variable rate plan.

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09 Jan
By: Ruth Simpson 0

An Echo Press Editorial: Eye-opening facts about townships

Posted on Nov 14, 2018 at 8:21 a.m.  Link to story.

Township boards throughout the state handle revenues totaling more than $325 million.

They make decisions regarding roads, bridges, sewer projects, tax levies and more.

They’re considered the oldest form of government in Minnesota and represent grassroots government at its purest level.

Yet a lot of people don’t know what they do or understand the scope of their importance or even their populations size.

LaGrand Township here in Douglas County has a population of 4,223 — the third largest non-metro township in the state (or 11th if you add in the townships from the Twin Cities metro area). Alexandria Township’s population of 2,832 ranks as the 14th largest township away from the metro area.

Of the 20 townships in Douglas County, the five biggest — LaGrand, Alexandria, Carlos, Ida and Lake Mary — have a combined population of 11,569, which is nearly as large as the city of Alexandria.

A new report issued by State Auditor Rebecca Otto last week offers insights into townships. It analyzed town financial operations for the calendar year ended December 31, 2017.

Some highlights:

  • In 2017, there were 1,781 townships, compared to 853 cities and 87 counties. The 2017 population estimates from the state demographer show that 914,174 individuals live in townships representing about 16.4 percent of the state population. Township populations range from 10,951 in the Town of White Bear to 5 in the Town of Hangaard. About 53 percent of townships have a population of 300 or less.
  • In 2017, Minnesota townships reported total revenues of $325.3 million. This amount represents a 2.6 percent increase over the total revenues reported in 2016. From 2013 to 2017, total township revenues increased 16.3 percent.
  • Minnesota townships reported total expenditures of $306.4 million in 2017. This amount represents a decrease of 1.4 percent from the amount reported in 2016. Over the five-year period of 2013 to 2017, town total expenditures increased 14.7 percent.
  • Debt service expenditures are the principal and interest payments on outstanding indebtedness. Townships had debt service expenditures of $13.3 million in 2017. This amount represents an increase of 18.5 percent from 2016. Over the five-year period of 2013 to 2017, debt service expenditures increased 3.8 percent.
  • Outstanding indebtedness totaled $56 million in 2017. This represents a decrease of 2.4 percent from 2016. Outstanding bonded indebtedness totaled $34.9 million in 2017, which represents a decrease of 1.7 percent from the $35.5 million outstanding in 2016.
  • Between 2008 and 2017, total township revenues in actual dollars increased 29.5 percent. In constant, or inflation-adjusted, dollars, total township revenues increased 9.8 percent over this 10-year period.
  • In the west central region of the state, which includes Douglas County, 222 townships reported total revenues in 2017 that increased 1.6 percent and totaled $37.6 million, accounting for 11.6 percent of total town revenues. Total expenditures in this region decreased 7 percent and totaled $35.8 million, accounting for 11.7 percent of total town expenditures. Debt service in the region increased 25.0 percent and totaled $2.2 million, accounting for 16.7 percent of total town debt service.

The bottom line: Many townships have significant populations and manage their budgets efficiently. All of them make important decisions with taxpayer dollars. And townships have clout. A total of 10,559 township residents in Douglas County voted in the Nov. 6 election, representing 58 percent of the turnout. That’s something that Legislature should consider while making decisions that impact rural Minnesota.

Reprinted with permission from November 14, 2018, Echo Press, Alexandria, MN.

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14 Dec
By: MAT Staff 0

MNDNR Parks and Trails Applications

The Department of Natural Resources (DNR) announces grant funding opportunities for park and trail projects across Minnesota. Applications are now being accepted for the following grant programs: outdoor recreation, regional trail, local trail connections and federal recreational trails.

These grants help local governments throughout the state create partnerships with the DNR to fund projects ranging from local parks, regional trails to trail connections. Eligibility requirements, deadlines, and other details can be found on the DNR Web site at or on the following program links:

Outdoor Recreation Grant Program
 (Updated for 2019)
Federal Recreational Trail Program (Updated for 2019)
Regional Trail Grant Program (Updated for 2019)
Local Trail Connections Grant Program (Updated for 2019)


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28 Sep
By: Ruth Simpson 0

Job Posting for Manager of MAT Agency Operations

The Minnesota Association of Townships (MAT) is presently searching for a new Manager of the Minnesota Association of Township’s (MAT) Agency Operations. This is a full-time position that provides overall management, oversight, and strategic direction for the Minnesota Association of Townships Insurance Trust (MATIT). The person will oversee the day-to-day operations of the MAT Agency – reviewing, maintaining and updating MATIT policy coverage documents; developing a budget and monitoring the financial condition of MATIT; contracting and working with reinsurers, auditors, actuaries and outside administrators; supervising staff; and maintaining effective two-way communications with township officials on all aspects of MATIT programs and activities, and on townships’ risk management needs and developments.
MAT requires the applicant to have the following assets and skills:

  • B.A. in business administration, risk management, public administration, or a related field
  • Minimum of four years of experience in the insurance industry or local government trusts
  • Excellent communications skills
  • Proficient in Microsoft Office programs and insurance database programs
  • Hold an appropriate insurance license (property/casualty)
  • Valid driver’s license.
  • Knowledge of the principles and practices of municipal risk management, insurance, and self-insurance pooling is preferred.

The position offers competitive wages and excellent benefits in a casual work environment and involves travel throughout Minnesota, some of which is overnight.
Salary Range: $60,000 to $75,000.

Click here to view full job description.

Submit resume and cover letter via email to HR Director Ruth Simpson at or via US mail to Minnesota Association of Townships, HR Director, P.O. Box 267, St. Michael, MN 55376. No telephone calls please. Once a conditional offer of employment has been extended, applicants will be required to complete a background check.

The Minnesota Association of Townships is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, receipt of public assistance, or any other basis protected by local, state or federal law.

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23 Aug
By: MAT Staff 0

MAT Announces David Hann as New Executive Director

The Minnesota Association of Townships is excited to announce that David W. Hann has been chosen as its new Executive Director.

David and his wife Anne are residents of Eden Prairie. They have four adult children and seven grandchildren.  He is a graduate of Gustavus Adolphus College with a degree in Religion and did graduate work at the University of Chicago Divinity School. He volunteered for service in the U.S. Army while in college and served a year in Vietnam. After college, he had a long career as a senior executive for a food manufacturing and distribution business. He was elected to three terms on the Eden Prairie School Board and served four terms in the Minnesota State Senate. While in the Senate, he served on the following Committees: Agriculture, Education, Judiciary, Finance, and Rules and was Chairman of the Health and Human Services Committee. He was elected by his peers in his last term to serve as the Senate Minority Leader.

“I am excited to begin work with the Minnesota Association of Townships. The Association provides a vital service in support of local township government. More and more today, there are efforts to drive decision making and governance to larger and more centralized authorities. For those of us who believe that this trend needs to be resisted, the Minnesota Association of Townships plays a critical role. By making sure townships have access to the resources they need and defending their interests in the state legislature, MAT is assuring the continuing effectiveness of local township governance and the preservation of an essential part of American life.”

David’s official start date at MAT is September 4. He will be introduced to members at the Legislative & Research meeting in St. Cloud on September 19-20.

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13 Aug
By: MAT Staff 0

Data Request from American Transparency

Townships across the state recently began receiving a data request from a group called American Transparency, ( ) requesting employee income and other financial information under the Minnesota Data Practices Act. The organization is a private company operated out of Florida, that collects government data for publication on its website. The group is engaged in a nationwide data collection operation.

First, remember that Minnesota Townships outside the Twin Cities metropolitan area are not subject to the State’s Data Practices Act because of its complexity and townships’ lack of full-time staff to comply with the Act. Townships outside the Twin Cities area are not required to respond to this request, but your township board should decide what, if anything, they choose to send.

Townships in the Twin Cities area that are subject to the Data Practices Act may need to respond, depending on their policies for the format or method of data requests.These townships should rely on their township attorney for guidance in complying with data requests.

Townships are not required to produce any new data or compile the data in the format or method requested. Townships may send the data they already possess after redacting sensitive information such as Social Security Numbers, bank account numbers, home addresses, personal phone numbers, the deductions in any paycheck, or other information deemed to be not public.

Non-metro Townships may charge a fee for the compilation of data, including the clerk’s time to meet the request. Non-metro townships may ask the money be deposited in advance, with any surplus returned when the response to the data request is complete.

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26 Apr
By: Ruth Simpson 0

Free septic system and well management workshops from UMN and MDH

The University of Minnesota Onsite Sewage Treatment Program and the Minnesota Department of Health are offering FREE septic system and private well homeowner education classes across Minnesota.
The classes will cover the basics of how septic systems function, well water testing, and how to help protect your well from contamination sources. It will also provide property owners information on chemicals of emerging concern (CEC) including pharmaceuticals, personal care products, and the potential impact on ground and surface water. Information on proper maintenance of both septic systems and private drinking water systems will be covered to help property owners protect their investments and the environment. A representative from the county will be present to answer any questions you may have related to the local ordinance and related programs.
Below is the list of locations and local contacts for more information:

May 9, 2018
Douglas County Lake Association
Douglas County Public Works
526 Willow Dr, Alexandria, MN
Contact: Pat Schultz, email: / Phone: 320-762-3868

June 5, 2018
Lake County
Law Enforcement Center
613 Third Avenue, Two Harbors, MN
Contact: Emily Nelson, Email: / Phone: 651-249-5868 / Christine McCarthy, Email: \ Phone: 218-834-8322

June 6, 2018
Cook County
7401 Gunflint Trail, Grand Marais, MN
Contact: Irene Mullen, Email:

June 6, 2018
Cook County
Grand Marias Community Center
317 W. 5th Street, Grand Marias, MN
Contact: Irene Mullen: Email:

June 14, 2018
Kandiyohi County
Kandiyohi County Health and Human Services Building
2200 23rd Street NE Willmar, MN
Contact: Eric VanDyken, Email: /
Phone: 320-905-4489 320-231-6229, ext. 5257

June 28, 2018
Itasca Waters
Wabana Town Hall
36463 Hunter Drive, Grand Rapids, MN
Contact: Patty Gould St. Aubin, Email: / Phone: 218-259-1603

October 2, 2018
Washington County
Hooley Hall
12300 40th St N, Stillwater, MN
Contact: Stephanie Souter, Kati Hallerman Email: / / Phone: 651-430-6655

November 14, 2018
Dakota County
Extension & Conservation Center
4100 220th Street W Ste 101, Farmington, MN
Contact: Emily Gable, Email: / Phone: 952-891-7008

March 7, 2019
Blue Earth County/Nicollet County
Blue Earth Government Center
410 south 5th Street, Mankato, MN
Contact: Pete Otterness, Email: / Phone: 507-934-7076

Post expires at 11:56am on Friday March 8th, 2019

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06 Feb
By: MAT Staff 0

Beware – Email Phishing Scams Sent to Towns!

MAT has received several reports of fraudulent emails asking the recipient to transfer money from the town’s account. The emails appear to be from another town officer but were not sent by the officer listed in the sender line. Town officers should verify email requests for money transfers, passwords, or other private information in-person or by phone with the alleged sender of the email, if ever faced with such a request. Remember, the information in an email, such as the person listed as the sender, can be misrepresented – just like the return address on a letter can be misrepresented.

“Phishing” is the practice of sending fraudulent emails to induce the recipient to reveal private information, like passwords, or to take an action that will harm the recipient. For more information, see Federal Trade Commission’s webpage on the subject, and the FBI’s information on computer security. Unfortunately, no amount of computer security can relieve us from remaining cautious and careful when using online resources, including emails that appear to be legitimate.

MAT’s 2018 Spring Short Course presentation for Clerks & Treasurers will also include basic information about computer and internet security.


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01 Feb
By: MAT Staff 0

Poison Hemlock now added to Updated 2018 Noxious Weeds List

See the commissioner’s order on this page approving NWAC’s recommendation for poison hemlock.  It is now a Prohibited Noxious Weed on the Eradicate List.  CAI’s, townships and cities make sure you let your constituents know about this change to the weed list.  State agencies should also pass this information to their field offices.  Also, remember that the 25 varieties of Japanese Barberry that were Specially Regulated are now Restricted Noxious Weeds.

Commissioner Order Noxious Weed List 2018_Signed

2018 MN Noxious Weed List Fact Sheet

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11 Jan
By: MAT Staff 0

Board of Appeal and Equalization Update

All local and county boards of appeal and equalization must have at least one trained member by February 1, 2018. If the board does not have a trained member by February 1, 2018, the board will be out of compliance and the powers of the board will be transferred for a minimum of two assessment years.

How long do I have to take the training?

Important: the training will be shut down at 5:00 pm on February 1, 2018. Until then, you have 24/7 access to the training and it can be completed at your own pace. It can take up to 5 business days for your login information to be generated, please be sure to plan your training accordingly.

How do I know if a board member needs to take the training?

There is an attendance roster located on our website that anyone can access to check the training status of board members. There is a list for local boards and a list for county boards. The lists are sorted by county. You can search the document and/or filter the data, which makes finding the information you need much easier. We update the attendance rosters every month, the most recent rosters are posted and were updated today (January 3, 2018).

County assessors will review the roster after February 1, 2018 to verify that there is a trained member for each jurisdiction that holds a local board of appeal and equalization meeting. If a jurisdiction does not have a trained member, the county assessor will schedule an open book meeting for 2018 and 2019.

The commissioner of revenue will review the roster after February 1, 2018 to verify that there is a trained member for each county board of appeal and equalization. If a county board does not have a trained member, the boards powers will be transferred to a special board for 2018 and 2019.

How do I access the training?

Visit our website for detailed instructions on how to register and access the training.

Below are some tips on how to navigate through the board of appeal and equalization online training.

  • What should I do if my completion status is showing as “in progress”, but I completed the training?
    • Please email the property tax division at We will manually set you as “completed” and you will be able to print your certificate. Do not re-register or take the training again, you just need to contact us and we will fix it.
  • What should I do if the screen prompts me to reset my password?
    • If your password has expired and the system is asking you to reset it, you should click on the link and follow the prompts to reset your password.
      If you are locked out of the system due to entering an incorrect password too many times, then you should email the property tax division at Please do not re-register when you have a password issue.
  • What should I do if the training does not open?
    • Check your computer settings to be sure your pop up blocker is disabled. If that does not fix the problem, please review the troubleshooting instructions posted to our website. If you continue to have issues please contact the property tax division at
  • When do I have to complete the training by?
    • All training must be completed by 5:00pm on February 1, 2018. If you start the training prior to February 1, but do not finish it on time, you will not be marked as trained. You must complete the training in its entirety by February 1, 2018.

What if I have questions?

You can contact us at or by calling 651-556-6091.



2017 Legislative Updates

There were some board of appeal and equalization related law changes that were enacted during the 2017 sessions of the Minnesota Legislature. The omnibus tax bill was signed into law on May 30, 2017. Below are the changes that will take effect for the 2018 board of appeal season:

  • Local and County Boards of Appeal and Equalization do not have to provide proof of a trained member. Boards must still comply with the training requirement by February 1 but no longer have to submit a Trained Member Certification Form to the assessor and/or Commissioner of Revenue.
  • Local and County Boards of Appeal and Equalization must have a trained member by February 1 to maintain their board powers and to hold a meeting. If a board does not comply with the February 1 date, the board will lose their board powers for a minimum of two assessment years.
  • County Boards of Appeal and Equalization (CBAE) cannot make any valuation or classification changes to a property if the owner has refused the assessor access to the property for an inspection. Note: this is also true for Local Boards of Appeal and Equalization (LBAE), however that is not a new law, this restriction has been in place for LBAEs and now places the same restrictions on CBAEs.
  • County Boards of Appeal and Equalization no longer are required to send meeting minutes to the Commissioner of Revenue. The meeting minutes should remain at the county office and should be provided to the department upon request, if a review is needed.

For more information on 2017 law changes you can review the 2017 Property Tax Law Summary which can be found on the MN Department of Revenue website.


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