News Categories: General News

20 Jul
By: MAT Staff 0

Position Description: Administrative Assistant

Job Description: MAT Administrative Assistant

Job Position: Administrative Assistant

Reports To: Finance Director

Job Overview
Provide support and assistance to the Executive Director, Financial Director, Education Coordinator and other staff as directed. The primary responsibilities are administrative and clericalin nature. Success in this position is handling duties in a timely, proficient way and having a strong customer service attitude.


Responsibilities and Duties

Provide general administrative and clerical support
Prepare Board Meeting mailings and District Meeting notices and mailings
Serve as depository for MAT By-laws/Policies and maintains the historical archive.
Serve as back-up for receptionist in answering calls and email: Respond to questions and requests for information from Township officers; routing to proper personnel
Prepare Accounts Receivable daily
Assist in preparation and coordination of MAT events
o Prepare documents as needed, copying, & correspondence to membership
o Register members attending educational and training events
Process scholarship applications for MAT’s Scholarship program. 
Responsible for the administration of MAT’s Town Team Program
Write two permanent sections of the Minnesota Township Insidermagazine – Memorials and Milestones. Work with Secretary of State’s Office in developing Calendar issue. Prepare other writings as assigned.
Abide by the by-laws and policies of the MAT Board of Directors.
Any other duties as assigned.



Associate of Arts (AA) degree or higher
Minimum 2year office experience
Proficient in Microsoft Office programs, accounting software,strong typing skills (including 10-key) and able to learn new computer programs.
Hands on experience with office equipment.
Demonstrated communication skills, including a good working knowledge of grammar rules for proofing and editing documents.
Demonstrated organizational skills showing ability to completeprojects in a timely manner.
Demonstrated strong interpersonal skills to respond to both member and staff concerns.


Risk issues

Contact with the general public
Lifting – up to 40 pounds
Travel throughout Minnesota is involved, driving personal and rental vehicles.


Salary Range: $22-$24 per hour.

To apply, please send resume and cover letter to Jesi Petersen, Financial Director at


Read More
20 Jul
By: MAT Staff 0

District Meetings Schedule 2021

Minnesota Association of Townships District Meetings 2021 (by date)




Current Director

Meeting Location



3 Aug

Sandy Hooker***

Lake Crystal City Hall, Mtg facility

Lake Crystal, Blue Earth County



4 Aug

Rex Edge *


Eagle’s Club

Rochester, Olmsted County



9 Aug

Tammy Houle

Filing dates 5/11-6/10

Lyon County Commissioner’s Room

Marshall, Lyon County




Gary Burdorf


VFW 5727

Zumbrota, Goodhue County



12 Aug

Mike Miller


Via Zoom



16 Aug

Vance Bachmann


Cormorant Township

Cormorant, Becker County



17 Aug

Lyle Stai


Ol’ Number One

Morris, Stevens County



18 Aug

Lori Stalker

Filing dates 5/20-6/19


(vote by mail)



19 Aug

Jane Youngkrantz


Kandiyohi County HHS Room

Willmar, Kandiyohi County



23 Aug

Jill Hall

Filing dates 5/25-6/24

Newfolden Community Center

Newfolden, Marshall County



24 Aug

Mel Milender


Via Zoom



25 Aug

Reno Wells


Via Zoom



26 Aug

Jim Fisher

Filing dates 5/28-6/27

Via Zoom

(vote by mail)


Registration is at 7:00 pm. Meeting at 7: 30 pm. Election at 8:00 pm.

* Registration 5:30 pm; dinner 6pm; meeting 7:00 pm

** Registration 5:30 pm; meeting 6:00 pm

***Registration 6:30 pm; meeting 7:00 pm


All locations considered tentative as of publication date.


FOR ALL VIRTUAL MEETINGS: All virtual meetings will use the same Zoom information.

​​Join Zoom Meeting via computer:

Web ID: 821 9705 0558

(Zoom may require the link be clicked, rather than typing in the code, as an added security measure. Link will be in Constant Contact reminder email to be sent one week prior, or find the link on your District Meeting page on our website.)


Join Zoom Meeting via phone (audio only):

(312) 626-6799 passcode: 82197050558#


Read More
16 Jul
By: MAT Staff 0

Treasurers: ARPA CTAS account coding

OSA has updated the CTAS account code instructions for the CARES and ARPA funding. The link below is to the What’s New section of the CTAS webpage. Click on the item titled “CTAS Account Coding and COVID Funding (CARES and ARPA)” and it will bring you to the information.


Read More
07 Jul
By: MAT Staff 0

Seed Grant Funding Available for MN Clean Energy Projects

Proposals for community-based projects are due October 8


Do you and your community need funding to get a clean energy project off the ground? The Clean Energy Resource Teams (CERTs) can help!

CERTs seeks to provide Seed Grants to support for clean energy projects that spur community development in Minnesota. Clean energy projects include those related to energy conservation and efficiency, renewable energy, electric vehicles, and energy storage.  Priority will be given to proposals that provide forums for community education about the technologies and their economic, ecological, and community benefits.

“Since 2006, CERTs has awarded more than $1.3 million to over 393 projects,” said Lissa Pawlisch, Clean Energy Resource Teams Director. “Those projects ranged from energy efficiency for a food shelf and a library to solar curriculum and public EV chargers, and much more.”

Proposals for Seed Grant projects must be submitted no later than 4:00pm on Friday, October 8th, 2021. The official Request for Proposals (RFP), Application, and answers to frequently asked questions can be found at

CERTs offers many tools and resources to help you plan your project, so get started today! CERTs staff are happy to assist you throughout the process from talking through your project idea to getting that idea down on paper.

Funding for these projects is provided through the Minnesota Department of Commerce, Division of Energy Resources.





Read More
30 Jun
By: MAT Staff 0

Recording: Presentation on ARPA Uses

Webinar Recording: Webinar on ARPA Uses and Q&A
71-minute recording from June 25, 2021
Presenters: Steve Fenske and Karl-Christian Johannessen, Minnesota Association of Townships

Q&A: After the initial presentation, the Question & Answer Time begins at the 41:00-minute mark of the video.


Video: Presentation on ARPA Uses by MAT
24-minute recording from June 24, 2021

Video Link:



Read More
30 Jun
By: MAT Staff 0

COVID-19 and Operating the Township (06/30)

COVID-19 and Operating the Township (06/30)

June 30th Update – ***NOTE this resource is being updated as the most recent orders are interpreted and understood. ***

This article addresses how townships may hold board meetings, operate during the emergency, protections for employees subject to quarantine, the conclusion of Executive Orders, and additional information on COVID-19. The latest information from MDH can be found here.

Table of Contents:

Status Summary:

      • Statewide Emergency Currently Expires June 30th, 2021, at 11:59 pm. The full Order can be found here.
      • Statewide Mask Mandate is NOT in effect. Effective Friday, May 14, 2021, the Statewide Mask Mandate has been rescinded as it relates to townships and their activities.
      • Telephone Meetings Available: Yes, towns may continue to use telephone meetings.
      • Emergency Preparedness Plan: NOT required, towns do not need a preparedness plan.
      • Township Facility Rentals: Yes, it is possible to rent or allow public use of town facilities or amenities.

Township Operations:

Preparedness Plans:  Townships, may adopt a preparedness plan before reopening to in-person work or in-person interaction with the public. Preparedness plans provide the procedures and rules that officers, employees, and the public must follow when carrying out township business. MAT has drafted township-specific preparedness plans, which can be found here (for towns without employees) and here (for towns with employees).

Township Operations, Officers, and Employees: Towns may continue to use remote means of communication.

The Use of Township Amenities: Towns may make the town hall or other amenity available.

Quarantine if Exposed: Township employees showing signs of illness should stay home to avoid passing COVID-19 to anyone else. The township may not discharge, discipline, threaten, or penalize any employee or discriminated in the work conditions of the employee because the employee has been in quarantine or has been responsible for the care of a person in quarantine. Minn. Stat. § 144.4196.

Townships may require employees to use any available sick or paid time off during their time of illness or quarantine. The township is not required to pay employees unavailable to work and have exhausted their paid leave. MDH has encouraged employers to be generous, understanding, and flexible in allowing employees to remain home for illness and to care for those who are ill.

Township Open Meetings: 

Towns may meet in person, but towns may continue use remote or telephonic meeting options for their town meetings. MAT strongly recommends towns also provide a call-in or other remote meeting attendance option so officers and the public can participate remotely if they choose.

Teleconferencing: Minn. Stat. 13D.021 allows the town to conduct meetings remotely. If the town decides to do so either partly or fully through teleconferencing, the town must follow these requirements:

      1. The township chairperson decides an in-person meeting or interactive television meeting is not practical or prudent because of a health pandemic or an emergency declared under Minnesota Statutes chapter 12;
      2. All township board members participating in the meeting can hear all other participants;
      3. All members of the public at the regular meeting location can hear all discussion and testimony and votes of the town board’s members unless attendance at the meeting is not feasible because of health pandemic or emergency declaration;
      4. At least one member of the town board is physically present at the regular meeting location, unless unfeasible because of a health pandemic or emergency; and
      5. All votes are conducted by roll call so each member’s vote can be identified and recorded.

Authority: COVID-19 has been labeled a pandemic illness by the Centers for Disease Control (CDC). As such, township boards may choose to use teleconferencing for their meetings during the public health emergency.

Notice of Meetings: Teleconferenced meetings should post notice as usual. The board must ensure they take excellent minutes of their proceedings and may consider audio recording these meetings. If possible, the township must allow members of the public to join the teleconference.

Further Questions: Please refer to MAT’s resource Options for Meeting Remotely, found here. For information on how to set up and use a teleconferencing provider, please use this link.

Additional Issues:

Signatures on Checks: Townships may arrange for checks to be signed or sent by only one officer if certain processes and protections are followed. Minn. Stat. 367.18 says that claims audited and approved by the town board, and countersigned by the clerk, become a check on the township’s account once signed by the treasurer. Based on this statute, townships usually require the signatures of the chairperson, clerk, and treasurer for a check to be valid. This statute describes one method by which a township check or payment can be issued, but it is not the only method of paying claims.

One option is to use electronic funds transfers (EFT), which is allowed by Minn. Stat. 471.38. An EFT does not have three signatures on the check and instead relies on the town board approving a claim, the chairperson, clerk, and treasurer signing or indicating their approval on the claim form or in the township board minutes. Additional guidance on the use of EFT can be found here: .

A second option is for townships to arrange for their checks to be signed by only one officer if: (1) the township board has audited and approved the claim; (2) the clerk has indicated his or her approval that the board took the action indicated; (3) the treasurer indicates there is money available in the township’s account to pay the claims; (4) the board has delegated the authority to issue the check; and (5) each of these elements are documented in the township board minutes.

Last, townships should remember that payroll can be processed without a board meeting based on the authority described in Minn. Stat. 471.38, subd. 2, if the employees’ rates of pay have been set in advance.

More Information: Some useful links and information can be found at the following websites:

Centers for Disease Control & Prevention:

CDC’s Facts About COVID-19:

Minnesota Department of Health COVID-19 Guidance:

Read More
23 Jun
By: MAT Staff 0

Dept. of Ag Webinar: rural socializing via “Men’s Sheds”

Shoulder-to-Shoulder: Men’s Sheds in Rural Ireland and Minnesota (webinar)

Join us online July 21 at 9 a.m. to learn how Men’s Sheds have taken rural and agricultural communities in Ireland by storm, and see if they’re something farmers and other rural men in Minnesota would enjoy.


Men’s Sheds are activity-based social organizations for senior men to get out and do things with other guys. Most members are retired or (in the case of farmers) semi-retired. Sheds are independent: members decide what they want to do together – which might be anything from woodworking, to gardening, carpentry, fishing, community service, music, photography, cooking, biking, or other activities.


Sheds foster friendships, keep men active, reduce isolation and loneliness, and improve health and wellbeing. On top of that, they’re fun! Men’s Sheds first began in Australia in the 1980s and have been making their way across the world, creating spaces for camaraderie among men. Australia now has nearly 1,000 sheds, Ireland has 450, Canada is at 20 and growing. Minnesota already has five sheds: do you know a rural community where a shed might take off?


Farm and commodity organization leaders, county staff and board members, township officials, social workers and human services professionals, library directors and librarians, farmers, Farm Business Management and Extension educators, clergy, civic and business leaders, and anybody else who might want to join, sponsor, or support a Men’s Shed in their own community. You are welcome to share this invitation with others.



On Zoom July 21,  2021, 9:00-10:00 a.m. (Minnesota time); 3:00-4:00 p.m. (Irish time)


This free event is hosted by the Minnesota Department of Agriculture.  Register here to receive the Zoom webinar link.


Eva Beirne has been with the Irish Men’s Shed Association (IMSA) team since 2016, managing its National Volunteer programme. She previously worked for a leading research and community development centre, the Netwell Centre in Dundalk Institute of Technology, where she spearheaded the development of sheds in the Northeast Region of Ireland. Eva has also served on the board of the IMSA.



Aisling McGrath is a PhD candidate from Waterford, Ireland. Her work focuses on the implementation and evaluation of a community-based men’s health initiative, “Sheds for Life,” which is delivered directly in the Men’s Sheds in Ireland.





Phil Johnson is managing director of the US Men’s Shed Association, whose HQ just happens to be in Minnesota. A former jet pilot, aerospace technologist, and software developer, Phil was recognized by the AARP with the “50 over 50” Award for his efforts in organizing the US Men’s Shed Association.





Individuals with a disability who need a reasonable accommodation to participate in this event please contact Stephen Moser at 651-201-6012 or through the Minnesota Relay Service at 711 as soon as possible.

The MDA is an equal opportunity employer and provider.



Meg Moynihan, 651-201-6616


Rachel Paskewitz, 651-201-6018


Selected Short Videos about Men’s Sheds


Meg Moynihan

Senior Advisor on Strategy & Innovation

A picture containing drawing, cup

Description automatically generated



Read More
22 Jun
By: MAT Staff 0

Apply: Local Operational Research Assistance (OPERA)

Need funding for a great idea? Submit an OPERA proposal by September 24

Side-dumping plow truck project (Nicollet County)

Do you have an idea for a quick fix or homemade gadget that would make your job safer and more efficient? Or maybe it’s a more complicated solution that would make a big difference at your agency—if only you had the budget to get it done.

Whatever it is, the Local Operational Research Assistance (OPERA) Program wants to help you make it happen!

The program provides funding up to $20,000 per project for local agencies in Minnesota—all you have to do is send us your idea. Simply fill out the brief proposal application (DOCX) and submit it via email to Mindy Carlson at Minnesota LTAP.

Proposals are due by September 24, 2021. Funding is limited, and proposals are considered as they are received, so don’t miss your chance!

Project Examples

Your OPERA project might:

  • Build an innovative gadget
  • Solve a common problem
  • Test a new treatment or process
  • Show a better way to do a job
  • Increase safety and improve efficiency
  • Enhance maintenance operations

To see what other local agencies have done with OPERA funding, check out fact sheets and videos highlighting recently completed projects.

More Information

Program Sponsors

The Local OPERA Program is funded by the Minnesota Local Road Research Board and administered by the Minnesota Local Technical Assistance Program.

Read More
19 Jun
By: MAT Staff 0

American Rescue Plan Act Information

This article addresses some of the general information related to the American Rescue Plan Act, but it is not meant to provide a town all the necessary information on how to apply and use its funds. If the town would like more information on how to apply or use the funds, please go to

On March 11th, 2021, President Biden signed the American Rescue Plan Act (ARPA) into law. ARPA provides stimulus to individuals, businesses, and government entities to assist in their respective COVID-19 responses. ARPA interests townships both as a government entity and an employer. Minnesota towns will receive a portion of $350 Million provided to all Minnesotan towns and cities with a population under 50,000.

Contents of the following article:

  • Checklist for Requesting Initial Payment
  • Local Government Relief (and U.S. Treasury Information)
  • Responses to the Public Health Emergency and its Negative Economic Impacts
  • Premium Pay for Essential Employees
  • Replacement of Reduced Revenue
  • Infrastructure Investments
  • Transfer to Other Entities
  • Reporting Expenditures
  • Families First Coronavirus Response Act
  • Firefighter Grants
  • Single Audit Requirements

Checklist for Requesting Initial Payment:

Before towns may receive their ARPA funds, there are several steps they must take. The town should take the following steps:

Local Government Relief:

The most comprehensive portion of towns’ stimulus will give $19.5 Billion to local municipalities throughout the U.S. The total will be split evenly between all “nonentitlement units of local government.” A nonetitlement unit of local government is a local government classified as a municipality by the United States Census Bureau, that is not a metropolitan city. All Minnesota townships and most cities are nonentitlement units of goverment. Out of this $19.5 Billion pot, Minnesota specifically $350 Million will be provided to “nonentitlement units.”

The distribution of funding for nonentitlement units will be managed by the state. Each township is eligible to receive a share of the fund in proportion to their share of the total population of all nonentitlement units’ in the state, but no more than 75% of the town’s 2019 budget. ARPA uses the term “budget” for this factor but we believe the state will use the town’s levy as the basis for setting the 75% limit. The maximum total amounts towns are eligible for can be found here (Please Note: the allocations on the spreadsheet are out of $1,000,000, meaning if your township’s allocation amount is 0.1, then the spreadsheet is indicating that the town can receive a maximum amount of $100,000).

There are several places where towns can gather additional information regarding local government relief from ARPA:

To receive ARPA funds, towns must receive a DUNS number and register it into the Federal Government’s System for Award Management (SAM), however, this article, demonstrates everything that the township needs to complete before receiving funds and this article provides a step-by-step video guide on these processes. These are the same systems used by the Federal Government when providing FEMA aid, as well as what was used during the CARES Act, so towns may already be registered. If the town has not been registered or is unsure about whether it has been, please review this article.

ARPA distributions will be split into two rounds. The first half will be sent around May 2021, if possible. The State will distribute funding 30 days after the reception. States may extend the distribution up to 120 days, with the second half sent out 12 months after the first.

Under ARPA, funds have more eligible uses than what the CARES Act provided. Towns can use the funds for any eligible costs incurred between March 3rd, 2021, and December 31st, 2024. Specific eligible expenses from the federal level are as follows, each of these specific provisions will be discussed further:

  • Responses to the public health emergency and its negative economic impacts:
    • Assistance to households, small businesses, and non-profits in response to the COVID-19 pandemic are among negative economic impacts:
  • Premium pay for essential workers:
    • Limits include $13 per hour and a $25k cap to essential workers:
  • Replacement of reduced revenue:
    • Currently thought to be calculated as the gap between 2019 and 2020 revenue:
  • Some infrastructure investments, like:
    • Water:
    • Sewer:
    • Broadband:
  • Transfers to other entities like:
    • Non-profits:
    • Public benefit corporations involved in transporting people or cargo:
    • Special purpose governments, such as joint powers:
    • State:
    • Tribal organizations:

The American Rescue Plan Act also clarifies which expenditures are specifically ineligible, including:

  • Directly or indirectly offset tax reductions or increases: and
  • Pensions.

Responses to the Public Health Emergency and its Negative Economic Impacts:

ARPA funds may be used to pay the costs of responses to the COVID-19 pandemic if the town finds: (1) the expenditure is needed because of or arises from a negative impact from COVID-19; and (2) the expenditure addresses the need or negative impact. For example, costs incurred to communicate about the pandemic and enhance safety measures such as personal protective equipment or ventilation within buildings owned by the town could qualify. The town may also provide grants to households, businesses, and non-profits that demonstrate a need based on the negative impacts of the COVID-19 pandemic.

If a town does want to provide grants, the town should create a grant program with the help of the township attorney. The Treasury’s Rules provide some guiding principles for the grant application such as:

  • Demonstrate the extent to which there has been an economic harm, which may include the loss of revenue or earnings directly related to or made worse by the COVID-19 pandemic; and
  • Detail how the grant recipient and funding will address those harms.

Premium Pay to Essential Employees:

Essential employees may receive premium pay. Most of ARPA is “forward-looking” meaning that only costs incurred after March 2021 can be relieved by ARPA. However, premium pay to essential workers may be retroactive to the start of the COVID-19 Pandemic. The Treasury Rules list essential workers, however, the rules clearly state the list is not exclusive and there may be additional workers considered essential by the township board.

Replacement of Reduced Revenue:

The Treasury rules provide a detailed algorithm to define what is the “reduced revenue” of the town, which is a complicated formula. Further clarification from the federal government on this issue may come.

Infrastructure Investments:

Townships may use ARPA funds to aid in certain infrastructure issues, including sewer, water, and broadband. If the town would like to use ARPA funds on sewer and water, certain federal guidelines must be followed. If the town would like to use funds on broadband infrastructure, they must implement broadband with 100 Mbps download speed and 100 Mbps upload speed. These requirements are in place to ensure any broadband infrastructure supported by ARPA funding is capable of supporting telework or remote schooling. If the minimum speed requirements are impracticable, they may be lessened to 100 Mbps download speed and 20 Mbps upload speed, with the ability to scale up to the 100/100 Mbps standard. The town may also assist in providing broadband to individual households that have broadband service that provides less than 25 Mbps download speed and 3Mbps upload speed.

Transfer to Other Entities:

Local governments may transfer funds to other local governments, like other towns, cities, or school districts. Notably different than the CARES Act, towns may provide ARPA funds to non-profit entities.

Reporting Expenditures:

Like under the CARES Act, there will be a reporting requirement to the Federal Treasury Secretary. The town will report yearly, starting on September 30th, 2021, and due October 31st, 2021, with additional reports required each year from October 31st, until 2026. However, the exact requirements of reporting are not yet known, and it is possible that the reporting will look similar to reporting under the CARES Act.

Firefighter Grants:

During the CARES Act distribution, many fire departments and rural fire associations requested townships pay for, contribute to, or give funding to the fire department. The CARES Act did not provide any funding directly to fire departments and many townships provided such funding to their fire department. The American Rescue Plan Act provides $300 million for assistance to fire departments in grants. So, any costs that fire departments are likely to bear in response to the COVID-19 pandemic should be covered by this $300 million. MAT recommends townships do not provide ARPA funding to fire departments at this time, for several reasons. First, fire departments should be able to pursue ARPA funding designated for fire departments before seeking other funding. Second, municipal-owned fire departments should benefit from ARPA funding provided directly to their municipality. Third, many departments received CARES Act funding that may have addressed some of their COVID-19 related expenses.


Employers (including towns) are provided a temporary COBRA premium subsidy, allowing eligible individuals to obtain COBRA continuation coverage without paying the COBRA premiums. The additional COBRA funds will cover costs from April 1st through September 30th, 2021.

Single Audit Requirements:

Any local government that receives more than $750,000 or more in a year from federal awards is required to obtain a single audit or program-specific audit, which includes both ARPA and CARES Act funds. A single audit must be performed by an independent auditor under generally accepted government auditing standards. Please review this article for more information.


See More: ARPA Information about Application Process & Uses

Read More
16 Jun
By: MAT Staff 0

ARPA: Step-by-Step Application Process

The presentation linked here provides a step-by-step process towns may follow to receive funds from the American Rescue Plan Act (ARPA). The presentation includes directions to:

  1. Apply for a DUNS Number
  2. Register the DUNS in the SAM system
  3. Banking Needs
  4. Complete 2 require Federal Forms
  5. Determine the Town’s expected grant award
  6. Complete the application to receive funds

We have made this presentation as robust as possible, but we were unable to reach some pages you may find in the process. Overall, this should help you complete the process of applying for the funding. This presentation does not include information on what the ARPA funding may be spent on. That information will be provided in a later presentation – Friday, June 25 at 10:00am,  Webinar: Uses of ARPA Funds for Townships.

Application Process Video link:

Read More
Website Design Developed By AE2S Communications